Aaliyah SmithConverting Outlook PST mail files to PDF is probably the most common need of the users who have to archive or save their email content for further use in the most commonly printable format. PDF (Portable Document Format) is particularly famous for its fixed format solutions and therefore is mostly used for archiving emails. Manual processes through which can convert PST to PDF files are many, but they involve complex data extraction, and the overall process is slow and not effective in maintaining data integrity of emails.
Thankfully, through the use of BLR PST converter software, this process can be much more effortless and efficient when it comes to conversion. In this article, We will read about five simple Ways to convert Outlook PST to PDF manually as well as a comprehensive guide about how to convert a PST file to PDF using our BLR Tools PST mail data converter software.
Why Export Outlook Data to PDF Format?
Here are countless factors that make it necessary to convert PST to PDF with attachments. Some of the most common reasons are mentioned below:
Portability and Compatibility: PDF files are versatile and can be opened in devices regardless of the operating system. By exporting PST into PDF, means that the file structure of emails is preserved as is, and it is easy to access.
Outlook Dependency: PST file can only be accessed with Microsoft Outlook. On the other hand, the PDF file is a file that can be read on various devices and it has one format structure. Hence, it is more appropriate if the PST data is converted to PDF format for sharing with non Outlook clients.
Legal and Compliance Requirements: Most businesses and people are bound by compliance rules, and PDF is the best file format to retain and share email copies with other parties.
Data Security: In this context, PDF files are more secure than PST files in preserving email messages. As one can easily encrypt PDF file in order to protect the data. Besides, for further security users can set the user passwords and validity of the PDF files.
Simple Ways to Change PST Email to PDF Format
As described earlier, we will discuss 4 various ways to import PST to PDF. All the methods have been tried and tested but each of them has some limitations tied to conversion rates, or the inability to remove attachments during the conversion, or improper arrangement of files.
As a free accessible solution to export PST to PDF format we will begin with, an advanced verified solution from BLR PST mail data converter software is recommended by experts. So let’s look at the first technique for migrating Outlook PST files into PDF format with all attributes.
- Microsoft Print to PDF
- PST to PDF with Adobe Acrobat
- Export Outlook Folder to PDF using Online Converters
- Quick & Secure way to Convert PST file to PDF
Let’s explore these methods to convert PST to PDF files.
#1. Export PST File to PDF by Microsoft Print
Outlook doesn’t provide an option to export the Outlook folder to PDF format. Nonetheless, in the Microsoft Client of the latest edition, this can be done manually with the help of the Microsoft Print to PDF option.
> Open Outlook on PC & Laptop.
> Now, in the PST file, one must choose each email that is desired and required convert from PST files to PDF adobe supported format.
> From the ribbon bar go to the File Button and click Print from the list of options that appears.
> Now, Hit the print button.
> In the next window, go to the designation and then save the location of the output.
> Finally, click on the Save button to begin the conversion process in order to get new document.
Bonus Tip: This manual solution is also not reliable as it lacks email attachments with PDF files. Third, for this solution, MS Outlook needs to be set up. Users can only perform PST to PDF conversion if they have Outlook. Now, it is time to look for another solution for this process to be completed.
#2. Change PST to PDF by Using Adobe Acrobat
To turn PST files to PDF using Adobe Acrobat, one has to connect Outlook inbox with features of Adobe Acrobat. Email management is also easy with Adobe Acrobat, and users can copy, forward or permanently archive, convert emails and all their attachments to PDF format. Here are the steps one need to follow for changing pst mail files to pdf by using Adobe Acrobat.
> Open Outlook.
> Select Adobe PDF on the top bar.
> Choose the required email message to complete the conversion.
> From the drop-down list expand New and then choose New PDF file.
> Go to the place & type the file name to convert PST to PDF in combination with the email attachments.
There are some limitations included with this method that user need to aware of:
- Adobe Acrobat should be on the same computer as Outlook.
- Adobe allows conversion of a single email to pdf format at any given moment.
- Also, it fails to maintain the folder structure in the process of conversion as well.
#3. Online PST to PDF File Exporters
If searching for an online service that can convert PST to PDF with no use of Outlook, there are numerous of them to choose from. It is suitable for those who have a limited number of emails they would like to export into pdf format. Two of the most common online tools on how to convert Outlook PST to PDF are PDFGen and Aspose.
> Go to products.aspose.app
> Then, look for the PST to PDF tool
> Now copy the PST file and move it to the online server using the drag & drop feature.
> Export & save that PST file in PDF format.
Bonus Tip: Only safe and recommended solution is suggested by experts is to go with standalone software solution. Experts suggested it that users should not choose any online PST to PDF conversion as there are consequences of data breach by online service provider and website owners. Using online PST to PDF converter services might lead to reveal all business and personal information. So the best and recommended solution is only is to go with reliable PST to PDF software like BLR PST data converter software in order to avoid any data loss.
#4. Convert PST to PDF With Attachments by Expert Solution
If you do not want to perform time consuming techniques, one can use the BLR PST mail converter software as our experts suggest. Using it, one is in a position to export PST to PDF format with all the attachments and other characteristics.
The software as well as how it works are so graphical that anyone can run it effectively without them having to be IT persons. The software will convert the Outlook folder into PDF format with high accuracy, and it will not lose any data.
The compatibility of the application is with Windows Operating Systems of all forms and versions. Besides, it releases a trial version of the software with which any user can assess the toolkit’s performance at no charge.
Bonus Tip: It is a trial version free PST email exporter software that is rather similar to the premium/license version of PST email conversion tool. The trial provides to convert/change/export fifteen emails from each email folder from PST format to PDF format. Therefore, download and use this free version of Outlook data converter software before ending up going with premium version of software. After finding it effective in conversion of PST emails to PDF then turn it to premium license version by placing an order for license of Outlook PST data exporter software.
Guide to Convert PST Mail Files to PDF with Attachments
1: First, download the BLR PST file data converter tool in system copy. Start program and click on the “Add File” link to add PST mail file that one want to be converted.
2: After upload of PST files users can check their emails with attachments in preview to ensure data accuracy prior the conversion process.
3: Click on the conversion options highlighted and choose the PDF type of file format that is wanted.
4: Select additional settings, in which the attachments can appear as embedded in the email or as separate files.
5: Click on the “Export” button to convert PST files into PDF file format and select the path/folder where one want to store their PDF files.
Advanced Features of BLR PST Email Converter Software
Safe and Secure: This PST to PDF conversion tool is safe and secure. Out of all conversion demands, one can rather quickly and seamlessly perform the Outlook Folder to PDF conversion with attachments in bulk.
Convert PST to PDF with Attachments: It is also compatible with Outlook email and can archive Outlook email as PDF that includes all the information and data attached without any loss.
Maintain Email Hierarchy: One is capable of getting precise and accurate output results in using the PST to PDF converter tool. The software saves all-time data files in the PDF format in the same hierarchy order.
Windows OS Support: The Windows operating system can only use the application. This software is very easy to download on all editions of Windows to convert PST files into PDF format.
Export Complete Mailbox to PDF: It includes the feature of complete PST mailbox conversion to PDF format. It is effective in supporting the batch conversion function and it does not impose any limit on the file size.
Frequently Asked Questions (FAQ)
Q. Is there any effective way to PST to PDF with no cost involved?
To convert an individual email to PDF, there are free ways like Outlook ‘Save as’, or ‘Print to PDF’ options but they may not save the attachments, and are not greatly suitable for mass conversion.
Q. Does PST to final PDF conversion impact the quality of attachments?
There is no compromise on the quality of attachments with the help of automated tools. In manual processes, the handling of attachments also depends on the particular method that the user has adopted.
Q. What are the drawbacks of using manual methods for conversion of PST Files?
Manual methods are prone to time consuming and do not support batch processing and most of them lose the attachments. On the whole they are most suitable for the campaign of converting a small number of the emails.
Bottom Line
In the above post, we have covered different methods which will assist users to go through the process of PST to PDF Adobe Acrobat, Without Outlook & other tedious exercises here is an automated way. If any of the users having a good technical knowledge, then manual method would work so fine. However, the recommended solution is better, safe, secure and time saving option to export PST emails into PDF format.
So, go with safe and seamless and powerful conversion PST to PDF by utilizing BLR PST to PDF converter tool. Also, there is discount offers are running and applied on each license version automatically while placing the order. In case still there is doubt related to software use and related to buying the order then simply connect on live support via chat and email.
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